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CS Professional · Labour Laws and Practice · The Labour Laws (Simplification of Procedure for Furnishing Returns and Maintaining Registers by Certain Establishments) Act, 1988

Ganga Press, a newspaper establishment, is a small establishment. Its HR manager keeps the Form II and Form III registers on a computer and furnishes Form I by email. During an inspection, the Inspector asks for the registers. Which view is correct under the Act?

Electronic maintenance is valid, and a printout must be made available to the Inspector on demand. The Act permits returns and registers in physical or electronic form on that condition, and allows Form I to be emailed if the authority can receive electronic mail.

  1. AElectronic maintenance is invalid; only physical registers are permitted
  2. BElectronic maintenance is valid, and a printout must be made available to the Inspector on demandCorrect
  3. CElectronic maintenance is valid, and no printout need be given in any case
  4. DElectronic form is valid for registers, but Form I can never be sent electronically

Explanation

Section 4(2) permits Form I, registers and wage records in physical form or on a computer or other electronic media, provided a printout is made available to the Inspector on demand. Section 4(3) allows Form I to be furnished by electronic mail if the Inspector or authority has the facility to receive it. So the last option is wrong, and the third ignores the printout condition.

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