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CS Professional · Labour Laws and Practice · The Labour Laws (Simplification of Procedure for Furnishing Returns and Maintaining Registers by Certain Establishments) Act, 1988

Greenfield Foods Ltd., Nashik, a small establishment, keeps its Form II and Form III registers on a computer and sends its annual Form I by email to the Inspector. The Inspector's office has no facility to receive email, and on inspection the Inspector asks to see the registers. Which course is consistent with Section 4?

Electronic registers are permitted, but a printout must be available to the Inspector on demand. Form I can be emailed only if the Inspector or authority has the facility to receive email; since this office lacks it, Greenfield must file Form I in physical form.

  1. ARegisters on computer are invalid; physical registers are mandatory
  2. BEmail filing is valid even if the office cannot receive email
  3. CIt may keep electronic registers but must make a printout available on demand, and may email Form I only if the Inspector or authority has the facility to receive itCorrect
  4. DPrintouts are needed only when the Inspector has obtained a court order

Explanation

Section 4(2) allows physical or electronic maintenance, provided a printout is made available to the Inspector on demand. Under Section 4(3), Form I may be sent by email only if the Inspector or authority has the facility to receive it. Here the office lacks it, so email filing would not be valid.

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