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CS Professional · Drafting, Pleadings and Appearances · Types of Documents

Meera Traders sends a signed letter to Kiran Exports stating, 'We shall supply 500 units at Rs 200 per unit by 30 June.' Kiran Exports replies in writing, accepting unconditionally. Neither party has executed any formal agreement. Which statement best describes the position of this correspondence as a legal document?

The correspondence is a document because a document is any matter recorded in letters, figures or marks to serve as evidence. Offer and acceptance in signed letters qualify. Formal stamp paper, registration or drafting by a lawyer is not essential for something to be a document.

  1. AIt is not a document because only a formal agreement on stamp paper qualifies as one
  2. BIt is a document because matter expressed in writing as letters is recorded evidence of the transactionCorrect
  3. CIt becomes a document only after both parties register it
  4. DIt is a document only if a lawyer drafts it

Explanation

A document is any matter expressed or described on a substance by letters, figures or marks, intended to record that matter. The exchange of letters records an offer and acceptance, so it is a document. Formality, stamp paper, registration or a lawyer's drafting is not needed for it to be a document.

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