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CSEET · Business Laws and Management · Management Knowledge for Company Secretaries

Which of the following is a function of a Company Secretary in relation to general meetings of a company?

A Company Secretary ensures that notices of general meetings are properly issued and that minutes are prepared and maintained as required by law and Secretarial Standards. Deciding dividends, voting as proxy or appointing the chairperson are not the CS's functions.

  1. ADeciding the dividend rate to be declared at the meeting
  2. BVoting as proxy for all shareholders at the meeting
  3. CEnsuring notice is issued properly and minutes are prepared and maintainedCorrect
  4. DAppointing the directors who will chair the meeting

Explanation

The CS arranges notices, agenda, meeting conduct support and minutes in line with the Act and Secretarial Standards. Dividend rate is recommended by the board, proxy voting belongs to members' appointees, and chairing is decided under the articles, not by the CS.

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