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CS Executive · Jurisprudence, Interpretation and General Laws · Law relating to Information Technology

A company's law requires its records to be kept for eight years. The company stores them in electronic form. Which of the following conditions is NOT required by the Information Technology Act, 2000 for this to satisfy the retention requirement?

A printed paper copy is not required. Under Section 7, electronic retention suffices if the information stays accessible, is kept in its original or an accurately representative format, and carries details of origin, destination, date and time of despatch or receipt.

  1. AThe information remains accessible so as to be usable for subsequent reference
  2. BThe record is retained in its original format or one that accurately represents the original information
  3. CDetails identifying origin, destination, date and time of despatch or receipt are available in the record
  4. DThe electronic record must also be retained in a printed paper copyCorrect

Explanation

Section 7(1) lists three conditions: accessibility for subsequent reference, retention in original or accurately representative format, and availability of origin, destination, date and time details. A parallel paper copy is not among them, so the fourth option is the one that is not required.

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