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CS Professional · CSR and Social Governance · Model Code for Meetings of Non-Corporate Entities

A trust's trustees met and the secretary wrote the minutes. The draft included a lengthy account of who argued with whom and a verbal exchange between two trustees. Which approach to recording best fits the model code principles for minutes?

Minutes should be concise and factual, recording attendance, the business and the decisions taken, plus any dissent where relevant. Verbatim speeches, personal remarks, irrelevant discussion or the secretary's opinions do not belong; omitting resolutions would also make the record useless.

  1. ARecord the exact words of each speaker so that nothing is lost
  2. BRecord only the decisions, with names of those dissenting if asked, and avoid personal remarks or irrelevant discussionCorrect
  3. COmit all resolutions and record only the attendance
  4. DRecord the secretary's personal opinion on each trustee's performance

Explanation

Minutes should be a fair, concise record of what was decided, with the substance of the matter, not a verbatim transcript. Personal remarks and irrelevant discussion are left out. Omitting resolutions defeats the purpose, and personal opinions of the secretary are inappropriate.

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