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CS Professional · CSR and Social Governance · Model Code for Meetings of Non-Corporate Entities

At the annual general meeting of Gram Vikas Trust Society, a member asks the chairperson to take up and vote on a proposal to sell a trust property. The proposal was neither in the notice nor on the agenda. How should the chairperson act?

The chairperson should rule the proposal out of order for this meeting because it was not in the notice or agenda. Members must get advance notice of important business such as a property sale. It can be taken up at a later meeting on proper notice.

  1. AAllow an immediate vote, since any member may raise any matter
  2. BRule that it cannot be decided at this meeting, and it can be taken up at a later meeting on proper noticeCorrect
  3. CDecide the matter personally as the chairperson
  4. DDissolve the meeting and disqualify the member

Explanation

The chairperson keeps order and confines business to the notice and agenda. Important matters such as a property sale need advance notice so all members can attend and deliberate. The chair should rule the item out of order for this meeting and allow it at a future meeting with due notice. Deciding it personally or dissolving the meeting goes beyond the chair's role.

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