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CS Professional · CSR and Social Governance · Model Code for Meetings of Non-Corporate Entities

The secretary of a charitable trust finds that a trustee, absent from a meeting, wants to know what was decided. What is the correct position regarding access to the minutes?

A trustee is entitled to see the minutes of the trust under its rules and reasonable procedure, since the records belong to the body he helps govern. Withholding them from a trustee while showing outsiders, or limiting access only to the auditor, is not the correct position.

  1. AMinutes are secret and can never be shown to a trustee
  2. BOnly the auditor may see them
  3. CMinutes may be shown only to outsiders
  4. DA trustee, being entitled to the records of the body, can inspect the minutes in accordance with the trust's rules and normal procedureCorrect

Explanation

Members or trustees of a non-corporate body are generally entitled to inspect its records, such as minutes, under its rules and reasonable procedure. Secrecy from insiders is not the standard, and outsiders have no such right by default.

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