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CS Professional · CSR and Social Governance · Model Code for Meetings of Non-Corporate Entities

The governing rules of Shree Vidya Mandal, a registered society, fix the quorum for a general meeting at 10 members. At the scheduled time of 11:00 a.m., only 6 members are present, and the position is the same after the waiting period allowed by the rules. What is the correct position?

Where the quorum of 10 is not met even after the permitted waiting time, the meeting cannot validly transact business. It must be adjourned or dealt with as the governing rules provide for lack of quorum. A majority of the members present cannot substitute for quorum.

  1. AThe meeting may proceed because the majority of those present can decide the agenda
  2. BThe meeting cannot validly transact business and must be adjourned or dealt with as the rules provide for want of quorumCorrect
  3. CThe secretary alone may pass the resolutions on behalf of the absent members
  4. DThe meeting may proceed if the chairperson signs the notice again

Explanation

Quorum is the minimum attendance needed for a meeting to transact valid business. With 6 present against a requirement of 10, and no quorum after the waiting period, no valid business can be done. The meeting must be adjourned or otherwise handled under the rules. A majority of those present cannot cure the absence of quorum.

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