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CS Professional · CSR and Social Governance · Model Code for Meetings of Non-Corporate Entities

Anand Welfare Society's executive committee met and passed a resolution to sell society land. No agenda was circulated beforehand, minutes were never written, and members later disputed what was decided. Which feature of good meeting governance, emphasised by the model code, would have best prevented the dispute?

Circulating notice with a clear agenda and keeping signed minutes would have prevented the dispute. The agenda tells members what business will be taken up, and minutes give an authentic record of decisions. Without them, there is no reliable evidence of what the committee resolved.

  1. AHolding the meeting at a different venue
  2. BCirculating notice with agenda and maintaining signed minutes recording the decisionsCorrect
  3. CIncreasing the number of committee members
  4. DPassing the resolution by a show of hands only

Explanation

Notice with agenda lets members prepare and know the business, while signed minutes give an authentic record of what was decided. The dispute arose from missing both. Venue, size or voting method would not supply evidence of the decision.

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