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CMA Foundation · Fundamentals of Business Laws and Business Communication · Use of Graphics and References for Business Communication

Which statement about using a table rather than a chart in a business report is most accurate?

A table is preferred when readers need precise figures for multiple items and variables, since rows and columns let exact values be looked up and compared. Charts are more visual but are less precise, and hierarchy is shown by organisation charts.

  1. AA table is preferred when readers need exact figures for several items and variablesCorrect
  2. BA table is preferred only when data has no numbers
  3. CA table always shows trends more vividly than a line graph
  4. DA table should be used only for showing organisational hierarchy

Explanation

Tables arrange data in rows and columns, making exact values easy to find and compare across several variables. Charts give visual impact but lose precision. The other options misstate the purpose of tables.

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