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CMA Foundation · Fundamentals of Business Laws and Business Communication · Use of Graphics and References for Business Communication

Which statement best captures the main purpose of using graphics in a business report?

The main purpose of graphics in a business report is to present data visually so the reader grasps the message quickly and accurately, while supporting the written text. They are not meant to replace the text, serve as decoration, or obscure unfavourable figures.

  1. ATo replace the written text entirely so that the report becomes shorter
  2. BTo present data visually so that the message is grasped quickly and accurately, supporting the textCorrect
  3. CTo make the report look decorative and attract attention regardless of content
  4. DTo hide unfavourable figures by showing them in an unclear form

Explanation

Graphics are used to simplify complex data and make the message easier and faster to understand, working alongside the text. They do not replace the text entirely. Decoration for its own sake or concealing information defeats the purpose and is poor communication practice.

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