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CMA Foundation · Fundamentals of Business Laws and Business Communication · Writing and Drafting for Business Audiences

At a board meeting of Kaveri Foods Pvt. Ltd., the Secretary wrote in the minutes: 'Mr. Rao spoke angrily against the proposal and Mr. Iyer replied sarcastically.' Which principle of minute-writing is violated?

The principle violated is impartiality. Minutes should record facts, discussions in summary and decisions objectively, without describing speakers' tone, anger or sarcasm. Personal remarks make the record biased and can create disputes, so they must be left out.

  1. AMinutes should be signed by the chairperson
  2. BMinutes should be recorded in the past tense
  3. CMinutes should be impartial and record facts and decisions, not personal remarks or toneCorrect
  4. DMinutes should be circulated before the meeting

Explanation

Minutes must be objective and neutral, recording what was decided and relevant points, not emotions or personal comments. Past tense is in fact used here, and circulation after the meeting is normal, so those options do not identify the fault.

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