CMA Foundation · Fundamentals of Business Laws and Business Communication · Writing and Drafting for Business Audiences
Sharma Textiles Ltd wants to inform all 400 employees at its plants that the canteen timings will change from 1 July. Which format is most suitable?
A circular addressed to all employees is the most suitable format. A circular carries one uniform message to many readers at once, which fits a general announcement like new canteen timings. A press release is meant for the media, so it would be inappropriate for this internal matter.
- AA press release to newspapers
- BA circular addressed to all employeesCorrect
- CA sales letter to customers
- DA legal notice to each employee
Explanation
A circular is a single message meant for a large number of people, here all employees, and suits routine announcements such as timing changes. A press release targets the media and the public, so it is wrong for an internal matter. A sales letter and a legal notice do not fit a routine notice.
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