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CMA Foundation · Fundamentals of Business Laws and Business Communication · Writing and Drafting for Business Audiences

Sundaram Textiles Ltd. is drafting a notice for its annual meeting of members. Which of the following is the essential content that a well-drafted notice of a meeting must carry?

A proper notice of a meeting must state the name of the body convening it, the day, date, time and place, and the business to be transacted, usually with the agenda. This lets recipients know when to attend and what to prepare.

  1. AName of the convening body, day, date, time and place of the meeting, and the business to be transactedCorrect
  2. BOnly the name of the chairperson and the list of members who will attend
  3. CThe detailed minutes of the previous three meetings in full
  4. DThe personal contact details of every shareholder

Explanation

A notice must tell recipients who is calling the meeting, when and where it will be held, and what business will be taken up. The other options include material that is not essential to a notice, such as full earlier minutes or shareholder details.

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