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CS Professional · CSR and Social Governance · Model Code for Meetings of Non-Corporate Entities

The secretary of a charitable society, Vidya Seva Samiti, Pune, is drafting minutes of the managing committee meeting held last week. Which drafting practice is consistent with the model code principles for minutes of non-corporate entities?

Minutes should be written in the third person and past tense, stating what was resolved, for example that the annual fete was resolved to be held on a given date. They are a concise, accurate record of decisions, not a verbatim transcript or a live narration.

  1. AWrite in the third person and past tense, e.g. 'It was resolved that the annual fete be held on 5 March'Correct
  2. BWrite in the first person and present tense so that the discussion feels live
  3. CWrite a word-for-word transcript of every remark made by each member
  4. DLeave the minutes undated so they can be finalised whenever convenient

Explanation

Minutes are a concise, fair and accurate record of what was done, written in third person and past tense. A verbatim transcript or first-person style is not required, and minutes should carry dates so the record is reliable.

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