CMA Foundation · Fundamentals of Business Laws and Business Communication · Writing and Drafting for Business Audiences
Which of the following is a recommended practice when attaching a large report to a business email?
The recommended practice is to mention the attachment in the email body, give the file a clear descriptive name and compress it if it is large. This helps the recipient notice and identify the document and ensures smooth delivery. Hiding or randomly naming files causes confusion.
- AAttach the file without mentioning it in the message body
- BMention the attachment in the body, name the file clearly and consider compressing it if it is largeCorrect
- CRename the file with a random number to keep it confidential
- DPaste the report as an image in the signature block
Explanation
Referring to the attachment in the body ensures the reader notices it, and a clear file name aids identification. Compressing large files helps delivery. Unmentioned attachments may be missed, random names confuse the reader, and pasting a report in the signature is impractical.
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