CSEET · Business Communication · Business Correspondence
A company secretary drafts a circular to all shareholders announcing a change in the date of the annual general meeting. Which feature best distinguishes a circular from an ordinary individual business letter?
A circular is distinguished by carrying the same message to many recipients at once, such as all shareholders, instead of dealing with one person's particular matter. It is typically formal, needs no recipient signature, and is not limited to government authorities.
- AIt conveys the same message to many recipients at once, so it is not addressed to one person's particular matterCorrect
- BIt is always written in a personal, informal tone
- CIt must always carry the recipient's signature
- DIt can only be sent to government authorities
Explanation
A circular is a standardised communication sent to a large group, such as all shareholders, carrying identical information. An individual letter deals with one recipient's specific matter. Circulars are not necessarily informal, need no recipient signature, and are not limited to authorities.
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