CSEET · Business Communication · Business Correspondence
A company secretary drafts a letter with the following parts: letterhead, date, inside address, salutation, subject, body, complimentary close, signature, designation, enclosure note. Where should the notation 'Encl.: Board resolution copy' be placed?
The enclosure notation goes at the end of the letter, below the signature and designation, aligned to the left margin. Its job is to remind the reader that documents are attached, so it follows the closing parts and not the opening ones.
- ABelow the signature block, at the left marginCorrect
- BBetween the date and the inside address
- CImmediately after the salutation
- DAbove the letterhead
Explanation
Enclosure notations tell the reader that documents are attached and are placed at the end of the letter, below the signature and designation, at the left margin. Placing it earlier would break the standard order of the parts. The positions in the other options are used for reference, subject or attention information.
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