CMA Foundation · Fundamentals of Business Laws and Business Communication · Writing and Drafting for Business Audiences
Which sentence is the clearest and most appropriate for a business notice?
The notice stating that the office will remain closed on 2 October for Gandhi Jayanti is best. It uses plain words, gives a specific date and reason, and keeps a neutral courteous tone, unlike the jargon-heavy, vague or discourteous alternatives.
- A'It is hereby notified that the undersigned is desirous of apprising all concerned of the closure.'
- B'The office will remain closed on 2 October for Gandhi Jayanti.'Correct
- C'Closure may possibly be there on some day in October.'
- D'You people must note that the office is shut.'
Explanation
The second sentence is simple, specific, and neutral in tone. The first is stilted jargon, the third vague, and the fourth has a rude tone.
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