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CMA Foundation · Fundamentals of Business Laws and Business Communication · Writing and Drafting for Business Audiences

Which statement about the signing and status of minutes is most correct as per standard business practice?

Minutes are presented at the next meeting, where members may point out corrections. When confirmed, the chairperson signs and dates them as a correct record of the proceedings. They are not signed before the meeting or by every member.

  1. AMinutes are signed by the secretary before the meeting and need no confirmation
  2. BMinutes are read at the next meeting, confirmed, and then signed by the chairperson as a correct recordCorrect
  3. CMinutes are signed by every member present at the meeting on the same day
  4. DMinutes cannot be corrected once they have been drafted by the secretary

Explanation

After drafting, minutes are placed before the next meeting, where members may suggest corrections. Once confirmed, the chairperson signs and dates them as a correct record. The secretary cannot sign before the meeting, and corrections at confirmation stage are allowed.

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